Free Accounts Receivable & Accounts Payable Tracker Excel Template

Download the free Accounts Receivable and Payable Tracker excel with dashboard, aging reports, invoice tracking, and working capital analysis.

⭐ Free Download • No Sign-up Required • Excel 2019 & Microsoft 365 Compatible

Download Free Excel TemplateExplore All Template

Why Use This Accounts Receivable & Accounts Payable Tracker Excel Template?

Managing customer invoices and supplier payments is essential for maintaining healthy cash flow. This Accounts Receivable & Accounts Payable Tracker Excel Template helps you record invoices, monitor due dates, analyze aging, and track outstanding balances through an interactive dashboard. Designed for accountants, finance professionals, SMEs, and business owners, it provides a simple, ready-to-use solution for improving receivables, payables, and working capital management.

whats included in this accounts receivable accounts payable tracker excel template

What’s Included in This Accounts Receivable & Accounts Payable Tracker Excel Template?

This ready-to-use Excel template is designed to help businesses efficiently manage customer receivables, supplier payables, and cash flow. From recording invoices to analyzing outstanding balances, every worksheet is built to simplify daily finance operations and improve decision-making.

📥 Accounts Receivable Ledger

Maintain a complete record of customer invoices, invoice dates, due dates, payments received, and outstanding balances. Easily monitor collections and identify overdue invoices.

📤 Accounts Payable Ledger

Track supplier invoices, payment due dates, outstanding liabilities, and payment status to ensure timely vendor payments and better cash flow planning.

📊 Interactive Dashboard

Get a real-time overview of total receivables, total payables, outstanding balances, aging summaries, and key financial metrics through easy-to-read charts and KPI cards.

ap ar dashboard inside the

⏱ Automated Aging Reports

Analyze receivables and payables using aging buckets such as 0–30, 31–60, 61–90, and 90+ days, helping you prioritize collections and manage overdue payments effectively.

📈 Visual Reports & Charts

Monitor financial performance with professional charts that provide insights into outstanding invoices, payment trends, and overall working capital.

📖 User Guide

The workbook includes a dedicated instruction sheet to help you quickly set up and use the template, making it suitable for both beginners and experienced finance professionals.

image
image 1
image 2
image 3

How to Use the Accounts Receivable & Accounts Payable Tracker Excel Template

Start tracking customer invoices and supplier payments in just a few minutes. Follow these simple steps to keep your receivables, payables, aging reports, and dashboard up to date.

Step 1

Complete the Cover Sheet

Enter your company name, financial year, credit period, and preparer details.

Step 2

Update the AR Ledger

Record customer invoices, payments received, and payment dates. The template automatically calculates balances, aging, and collection status.

Step 3

Update the AP Ledger

Add supplier invoices, due dates, and payments made. Outstanding balances and payment priorities are calculated automatically.

Step 4

Review Aging Reports

Use the AR and AP Aging sheets to identify overdue invoices and prioritize collections or vendor payments.

Step 5

Monitor the Dashboard

View key KPIs, aging summaries, charts, and net working capital in one interactive dashboard.

Step 6

Customize if Required

Add more rows, include GST columns, or update the reference date while keeping formulas intact.

💡

Pro Tip

Update your AR and AP ledgers regularly to keep the dashboard, aging reports, and charts accurate. Consistent data entry helps improve cash flow visibility, supports faster collections, and ensures timely supplier payments.

benefits of using an accounts receivable accounts payable tracker

Benefits of Using an Accounts Receivable & Accounts Payable Tracker

Managing receivables and payables effectively is essential for maintaining healthy cash flow and financial stability. A dedicated AR & AP tracker helps businesses stay organized, reduce overdue invoices, and make informed financial decisions.

💰 Improve Cash Flow

Monitor outstanding receivables and upcoming supplier payments to maintain a healthy cash position and avoid liquidity issues.

⏱ Reduce Overdue Invoices

Track due dates and aging reports to quickly identify overdue customer invoices and improve collection efficiency.

🤝 Strengthen Supplier Relationships

Stay on top of vendor payment schedules to avoid late payment charges and build long-term supplier trust.

key benefit of ap ar tracker

📊 Make Better Financial Decisions

Use dashboards and reports to monitor payment trends, outstanding balances, and overall working capital.

⚡ Save Time & Reduce Errors

Maintain all customer and supplier transactions in one organized workbook instead of multiple spreadsheets.

📈 Improve Working Capital Management

Balance receivables and payables more effectively to support business growth and better financial planning.

download the free accounts receivable accounts payable tracker excel template

Download the Free Accounts Receivable & Accounts Payable Tracker Excel Template

Take control of your customer collections, supplier payments, and cash flow with this professionally designed Excel template. Download it for free and start managing your accounts receivable and accounts payable more efficiently.

⬇ Download Free Excel Template

Excel Download:

Frequently Asked Questions

Frequently Asked Questions

Everything you need to know about the Accounts Receivable and Payable Tracker Excel Template.

An accounts receivable and payable tracker is a spreadsheet that monitors both sides of your business cash flow in one place. Accounts Receivable (AR) tracks money owed to you by customers — every invoice you have raised and whether it has been paid. Accounts Payable (AP) tracks money you owe to suppliers — every bill you have received and whether you have paid it. Together they give you a complete picture of your net working capital position at any point in time.
To track accounts receivable in Excel, you need five core columns: Invoice Date, Customer Name, Invoice Amount, Payment Received, and Due Date. From these, you derive Balance Due (Invoice − Payment), Days Overdue (Reference Date − Due Date), and Aging Bucket (Current / 1-30 / 31-60 / 90+ days). This template does all of that automatically — just enter your invoice and payment data in the AR Ledger sheet and every calculation updates instantly.
Debtor aging analysis categorises your outstanding receivables by how long they have been overdue. The standard buckets are:
  • Current — not yet due
  • 1–30 days overdue — follow up immediately
  • 31–60 days overdue — send formal demand
  • 61–90 days overdue — escalate
  • 90+ days overdue — consider provision for bad debt
This template includes a dedicated AR Aging sheet that automatically places every outstanding invoice into the correct bucket based on its due date.
Accounts Receivable (AR / Debtors) is money your customers owe you for goods or services you have already delivered on credit. It is an asset on your balance sheet — money coming in. Accounts Payable (AP / Creditors) is money you owe your suppliers for goods or services they have already delivered to you. It is a liability — money going out. A healthy business has AR exceeding AP, resulting in a positive Net Working Capital position.
Collection Rate measures the percentage of invoiced amounts that have been collected from customers. The formula is:

Collection Rate = Total Payments Received ÷ Total Invoiced × 100

In this template, the collection rate is pre-built using =IFERROR(F24/E24,0) in the AR Ledger and is automatically pulled into the Dashboard and AR Aging KPI summary. A healthy collection rate for Indian SMEs is above 85%. Anything below 75% signals a cash flow risk requiring immediate debtor follow-up.
Net Working Capital (NWC) is the difference between your current assets and current liabilities — and in the context of AR/AP management, it is simply:

Net Working Capital = AR Outstanding − AP Outstanding

A positive NWC means you are owed more than you owe — a healthy cash position. A negative NWC means your payables exceed your receivables, which is a liquidity risk. This template calculates NWC automatically in the Dashboard and updates it in real time as you enter invoices and payments.
Yes — this template is built specifically for Indian business use. It uses ₹ (Indian Rupee) currency throughout, follows the April–March financial year structure, and uses terminology familiar to Indian finance teams — Debtors, Creditors, Credit Period. The sample data uses real Indian companies (TCS, Infosys, Reliance, HDFC, Wipro, Bajaj Auto etc.) making it immediately relevant. It is suitable for Pvt Ltd companies, LLPs, proprietorships, and partnership firms.
Yes — this is one of the primary use cases. CAs can use this template to prepare monthly debtor and creditor reports for clients, present aging analysis to management, and highlight overdue invoices that need immediate action. The Dashboard sheet is presentation-ready with KPI scorecard, aging summaries, and Net Working Capital position — ideal for board or partner review meetings. The template is free for commercial use with no attribution required.
Yes. The file is in standard .xlsx format and works with Microsoft Excel 2016, 2019, 2021, and Microsoft 365 on both Windows and Mac. It uses only standard Excel functions — SUM, IF, IFERROR, MAX, TEXT — so there are no compatibility issues across versions. Google Sheets can open the file but some conditional formatting and colour-coded status cells may render differently.
Yes — completely free. No email signup, no credit card, no hidden fees. Click the download button and the .xlsx file downloads directly to your device. You can use it for personal, business, or client purposes without restriction. Similar combined AR + AP trackers with aging analysis and dashboards are sold on sites like Flevy for ₹3,000–₹8,000. This one is free from camsroy.com with no strings attached.

Still have questions? Download the template — the 📖 How to Use sheet covers every step in detail.

⬇ Download Free AR & AP Tracker Excel Template

Related Excel Templates

Explore more free Excel templates designed for finance professionals, accountants, startups, and business owners to improve reporting, budgeting, cash flow management, and financial analysis.

📈

ROI Calculator Excel Template

Calculate Return on Investment (ROI) for projects, marketing campaigns, and capital expenditure with an easy-to-use Excel template.

View Template →
📊

SME Financial Health Dashboard

Monitor revenue, profitability, liquidity, and financial KPIs using a professional dashboard built for small and medium-sized businesses.

View Template →
💰

13-Week Cash Flow Forecast Template

Forecast cash inflows and outflows, improve liquidity planning, and make informed financial decisions with this Excel template.

View Template →
📉

Startup MIS Dashboard Excel Template

Create management reports with revenue trends, expense analysis, KPIs, and business performance dashboards for startups.

View Template →
📅

Budget vs Actual Excel Template

Compare planned budgets with actual financial performance, analyze variances, and improve budgeting accuracy using Excel.

View Template →

Get Free Excel Templates & Finance Resources

Subscribe to receive free Excel templates, finance tools, budgeting resources, and practical accounting insights delivered directly to your inbox. </p>